Privacy Policy
Last updated: December 2024
1. Introduction
EazyTrack ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our invoice management application.
2. Information We Collect
2.1 Personal Information
- Email address and name (for account creation)
- Profile picture (optional)
- Gmail account information (when you connect Gmail for invoice synchronization)
2.2 Invoice Data
- Invoice images and PDFs you upload or sync from Gmail
- Extracted invoice data (amounts, dates, supplier information)
- Invoice categories and tags you create
2.3 Technical Information
- Device information (type, operating system)
- App usage analytics (features used, frequency)
- Error logs for debugging purposes
3. How We Use Your Information
We use your information to:
- Provide and maintain our invoice management service
- Automatically extract and organize invoice data using OCR technology
- Synchronize invoices from your connected Gmail account
- Send notifications about invoice processing status
- Improve our services and develop new features
- Comply with legal obligations
4. Gmail Integration
Important: When you connect your Gmail account, we use read-only access exclusively to:
- Search for emails containing invoice attachments
- Download invoice attachments (PDFs and images)
- Extract sender information for supplier identification
We NEVER modify, delete, or send emails from your account.
5. Data Storage and Security
Your data is stored securely using:
- Firebase Cloud Storage for invoice files
- Firestore database for invoice metadata
- Encryption for sensitive data (OAuth tokens)
- Secure HTTPS connections for all data transfers
- Regular security audits and updates
6. GDPR Compliance
In accordance with the General Data Protection Regulation (GDPR), you have the following rights:
6.1 Your Rights
- Right to Access: Request a copy of your personal data
- Right to Rectification: Request correction of inaccurate data
- Right to Erasure: Request deletion of your data ("right to be forgotten")
- Right to Data Portability: Receive your data in a structured format
- Right to Object: Object to certain types of processing
- Right to Restrict Processing: Request limited processing of your data
6.2 Data Retention
We retain your data only as long as necessary to provide our services. Invoices are kept for 7 years to comply with tax regulations. You can delete your data at any time through the app settings.
6.3 Data Protection Officer
For GDPR-related inquiries, contact our Data Protection Officer at: privacy@EazyTrack.com
7. Third-Party Services
We use the following third-party services:
- Google Cloud Vision API: For OCR text extraction from invoices
- Firebase: For authentication, storage, and database services
- Gmail API: For email synchronization (with your explicit consent)
These services have their own privacy policies and data handling practices.
8. Data Sharing
We do NOT:
- Sell your personal information to third parties
- Share your invoice data with other users
- Use your data for advertising purposes
We may share data only when:
- You explicitly consent to sharing
- Required by law or legal process
- Necessary to protect rights and safety
9. Children's Privacy
Our service is not intended for children under 16. We do not knowingly collect data from children under 16 years of age.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
11. Contact Us